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in the Sheffield City Region and beyond

Apprentice Administration Assistant REF: B501 - Sheffield (S9 2PF)



Apprenticeship Funding - For eligibility please speak to us directly.

The Role
Are you looking to work for a growing business where there is a massive opportunity to progress? If you are enthusiastic, hard working and ready to learn new skills, then we want to hear from you!

Duties Will Include

ADMINISTRATION
  • To file electronic and paper information following the company system, and in a manner to which information can easily be found.
  • Quality audits - inputting of returned audits with the use of the databases
  • Inputting of Job Sheets
  • To follow the company procedure in the administration of the issue of, equipment, mobile phones, and keys.
  • To print off standard company forms for use by Line Managers and employees (for example new starter form, holiday forms, Employee handbook etc).
  • To answer the telephone and log the calls you take on the "Phone Log". To answer queries where you are able, and to pass on messages to the relevant managers.
  • To type forms and other documents at the request of a member of the Management team.
  • Equipment repair and maintenance logging.
  • Meter reading administration
  • To help with the Inputting of timesheets
  • Recording and updating complaints using the database
  • Creating purchase orders
  • Recording of PAT tests on the database
  • Putting payslips and internal communications into envelopes
  • Log safety audits
  • Assisting with fuel card administration
  • Working with the Grounds division and dealing with the administration of collections invoice requests

    SAFETY
  • To follow safety rules given to you by your employers and follow safe working instructions.
  • To abide by the company health and safety policy
  • To obtain the COSHH (safety) data sheet for all new chemicals bought by the business.
  • To type up risk assessments and method statements as requested.
  • To remind Managers when their risk assessments require updating.
  • To file safety checklists

    CUSTOMER & QUALITY
  • To log customer complaints, and follow the customer complaint procedure to help resolve them.
  • To maintain and develop good customer relationships.

    BUSINESS
  • To continually improve and grow the business
  • To help resolve day to day problems.
  • To assist other areas of the business when required and any other general duties required to ensure the smooth running of the operation.
  • To follow the company's waste and recycling procedures, and to work as a team to achieve the company's environmental objectives.

    The Person
  • Enthusiastic
  • Ambitious
  • Hard working

    Skills Required
  • Confident
  • Outgoing
  • GCSE (or equivalent) in Maths & English

    The successful candidate will study a Level 2 qualification in Business Admin. This will be aided by an Assessor who will carry out all assessments as work based learning, within the workplace.

    Progression Opportunities
    As the company grows, there will be plenty of opportunities to progress through the business.

    The Business
    This business provide a wide range of facilities support and property services across the UK, including high level cleaning.

  • Vacancy Type: Admin
    Job Level: Apprentice/Trainee
    Town/City: Sheffield
    Region: Sheffield
    Hours: Full Time
    Salary: £190.00 Weekly
    Application deadline: 19 May 2017
    Start date: 29 May 2017

    Apply Now

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