Apprenticeship Funding - For eligibility please speak to us directly.
Are you looking for a long-term career with a company who is passionate about recruiting and developing apprentices. If so, we are looking for an enthusiastic person to perform the vital administration tasks for a busy HR and Finance department, and help out on reception when required.
Duties Will Include
HR Admin DutiesEnsuring DBS checks are renewed for existing employees in-line with Company Policy and CQC requirementsDestroying DBS certificates in-line with Data ProtectionEnsuring Contacts of Employment and Job Descriptions for new and current employees are issued, signed and returned to be kept on their personnel recordsProvide support to Managers/HR Advisors with audio typing of Investigations, Disciplinary and Grievance Hearings, Absence Reviews, Support the HR Team with maintaining and updating SharePoint, to ensure all personal information is accurate and up to dateTaking minutes at various HR meetings and distributing these appropriatelySupport with the ID badge process for new and existing employeesSupport with the volunteers processDistribute internal and external mail received within the HR officeProvide administrative support to the Senior HR Advisor and the HR Advisors when requiredMaintain strict confidentiality at all timesCarry out any other reasonable duties as delegates by the senior HR Advisor and the Senior Management team
Finance Administrator DutiesProvide admin support to the Finance Manager and the Assistant Finance ManagerAssisting Accounts Payable with dealing with incoming queriesProviding support with the manual filing systemReception Cover DutiesTo provide reception cover on a daily basis in a morning, (08:30 - 09:00) breaks/lunch, and as and when required in the absence of the Receptionist and to cover all reception duties when requiredReceive all visitors to the head office in a professional manner, issuing visitors passes where appropriate, signpost to relevant persons, and to ensure signatures in and out of the buildingAnswering incoming calls and directing them through the relevant individuals using the switchboardReceive and relay messages in a timely, professional manner by signposting to relevant persons to maintain open and effective lines of communicationDiary management and booking of meeting rooms and equipmentManagers diary to be updated and emailed to all on a weekly basisPreparing, recording, sorting and franking mail for sending and log on to the post log database on a daily basisMaintain the franking machine and relevant suppliesDistribute internal and external mail appropriately Undertake Fire Marshall training and refresher training to ensure evacuation procedures are followed and liaising with Fire Marshall's to ensure the building is clearMaintain stock cupboard supplies, facilities and equipment efficiently and economically to help maximise budget allocations, and sign out stationary supplies as requestedComplete a stationary order for Departments within the Head Office on a fortnightly basisMaintain strict confidentiality at all times regarding service user/beneficiary information, and maintain records in accordance with the data protection policy and procedureKey holder responsibilities for utilities meter reading accessMonitor and oversee the car parkDeal with any other queries via the reception desk
TeamworkAssist in the induction of new staffParticipate in and contribute to staff meetingsSupport colleagues in difficult situations within the workplaceAttend supervision and appraisal meetings and have a willingness to be accountable and develop as a valued team memberTo undertake training as required. This may include attending training courses outside your place of work
The PersonTeam playerPolite and courteous Supportive to team membersHonestHardworking
Skills RequiredStrong attention to detailPrevious experience in Administration is vitalAbility to use Microsoft applications such as Outlook and Excel
The successful candidate will study a Level 3 Business Administrator Standard. This will be aided by an Assessor who will carry out all assessments as work based learning, within the workplace.
Hours and Wage37.5 Hours Per Week. Monday to Friday. 7.5 Hours Per Day - Standard hours are 09:00 - 17:00, with 30 minutes lunch, but some staff start at 07:30 and finish at 15:30, so these working hours are negotiable, as the business are flexible.
BenefitsDiscounted BUPA health cash plan20% discount on Social Enterprise products
Progression Opportunities Progression into a fully-fledged position in the company's HR department
The BusinessThis business are a charity that supports adults and young people with autism, learning difficulties and mental health conditions across Yorkshire and Humber. Every part of what they do is about supporting people to take control over their lives.The Source is an equal opportunities employer and positively encourages applications from eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.