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Off the Job Training

The Education and Skills Funding Agency (ESFA) funding rules require 20% of the apprentices contracted hours to be spent in off the job training so it is important to identify and record the number of hours spent undertaking planned off the job training. The SFA will publish dedicated guidance about the off-the-job training rule which refers to the apprentices contracted employment hours 

The 20% minimum off-the-job rule

To use funds in an employer’s digital account or from government- employer co-investment for an apprenticeship, you must have evidence that the apprentice spends at least 20% of their time on off-the-job training. It is up to the provider and the employer to decide how the off-the-job training is delivered. This may include regular day release, block release and special training days/workshops.

Definition of off-the-job training

Off-the-job training is defined as learning which is undertaken outside of the normal day-to-day working environment and leads towards the achievement of an apprenticeship. This can include training that is delivered at the apprentice’s normal place of work but must not be delivered as part of their normal working duties. 

The off-the-job training must be directly relevant to the apprenticeship framework or standard and could include:

  • The teaching of theory (for example, lectures, role playing, simulation exercises, online learning, manufacturer training).
  • Practical training; shadowing; mentoring; industry visits and attendance at competitions.
  • Learning support and time spent writing assessments/assignments.

Off-the-job training does not include: 

  • English and maths (up to level 2) which is funded separately.

  • Progress reviews or on-programme assessment required for an apprenticeship framework or standard.

  • Training which takes place outside the apprentice’s paid working hours.

Evidencing the off-the-job

The evidence pack must, among other things listed in the funding rules, contain:

  • Evidence to support the funding claimed and must be available for audit. This must include details of how the 20% ‘off-the-job’ training, excluding English and maths, will be quantified and delivered.

  • Details of employment including: the name of the employer and the agreed contracted hours of employment, including paid training and 20% ‘off-the-job’ time, the total planned length of the apprenticeship.

For more information about off-the-job training, talk to one of our Account Managers by calling 0114 263 5650.

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